Corporate Overview

Mission Statements

Sub-Rosa Solutions' core principles guiding our impact on the world and our communities.

Sustainability

At Sub-Rosa Solutions, our mission is to drive sustainable innovation within the IT industry by minimizing our environmental impact and promoting responsible resource management. We are dedicated to reducing energy consumption, optimizing digital practices, and sourcing eco-friendly materials. Leading by example and through continuous improvement, partnerships, and education, we strive to create solutions that not only serve our customers but also contribute to a greener, more sustainable future for our planet and future generations.

Social Responsibility

At Sub-Rosa Solutions, our mission is to be a responsible corporate citizen by fostering a culture of inclusivity, ethical business practices, and community engagement. We are committed to empowering our teams, supporting local communities and ensuring our business decisions positively impact society. Through innovation, collaboration, and transparency, we strive to contribute to a more equitable and sustainable world, where technology enhances the lives of all people.

Proud Supporters of (and many more to come):

Wounded Warriors Canada The Ottawa Hospital Foundation Ottawa Humane Society

Our Commitment

This document ratifies Sub-Rosa Solutions commitment to sustainability and social responsibility, as we continue to grow, it is essential that we remain mindful of the impact our operations have on the environment and the communities around us. Sustainability isn't just about reducing waste or conserving energy; it is about creating long-term value for our business, our customers, and the planet. Similarly, social responsibility is about ensuring that our actions contribute positively to society, whether through fair labor practices, community engagement, or ethical sourcing.

Five Key Initiatives

Reduce, Reuse and Recycle

Consider how we can apply this to every aspect of our business, from office supplies to packaging and operations. What can be reduced, reused, or recycled? This will probably not only make us more eco-friendly but also help our bottom line too!

Reducing our Carbon Footprint

We will be optimizing energy use in our facilities, investing in renewable energy, and promoting more sustainable practices across our supply chain. This includes working with partners focused on eco-friendly methods.

Sustainable Products & Services

We are committed to integrating sustainability into our product development and service offerings. This means using eco-friendly materials, reducing waste, and ensuring a positive environmental impact.

Community Engagement

We believe in giving back. This year, we are increasing our support for local initiatives, volunteering efforts, and charitable contributions. We encourage everyone to get involved.

Ethical Practices

We hold ourselves to the highest standards of ethical conduct. This includes fair labor practices, respect for human rights, and ensuring that our suppliers share our commitment.

Current Sustainability Goals

Achieve Zero Waste in Office Operations by 2026

Goal: Implement comprehensive recycling, composting, and waste reduction programs within our workspaces to ensure that no waste from office operations is sent to landfills by 2026.

Impact: This will significantly reduce the environmental impact of our company, promoting a culture of sustainability and responsible resource management.

Reduce Energy Consumption by 25% within Two Years

Goal: Invest in energy-efficient technologies, optimize office space, and encourage remote work to reduce overall energy consumption by 25% over the next two years.

Impact: This will lower our carbon footprint, decrease operational costs, and contribute to global efforts to mitigate climate change.

Sub-Rosa Solutions encourages its employees and partners to work together to build an ecosystem that not only thrives in business, but also makes a positive impact on the world. The information on this page will be updated on a regular basis.
Paul Dubas, CEO

Corporate Code of Conduct and Ethics

Our Code of Conduct is designed to guide our actions and decisions in accordance with our core values. We are committed to maintaining the highest standards of ethical behavior and integrity in all aspects of our business. This Code applies to all employees, officers, directors, and any third parties representing the company.

1. Integrity and Honesty

  • Honest Communication: Always provide truthful and accurate information. Misrepresentation or concealment of information is unacceptable.
  • Avoid Conflicts of Interest: Employees should avoid situations where personal interests conflict with company interests. Disclose any potential conflicts to your supervisor or HR.

2. Compliance with Laws and Regulations

  • Legal Adherence: Comply with all applicable laws, regulations, and industry standards. This includes environmental, labor, and anti-corruption laws.
  • Reporting Violations: Promptly report any suspected violations of laws, regulations, or this Code to the appropriate channels.

3. Professional Conduct

  • Respectful Behaviour: Treat colleagues, clients, and stakeholders with respect and professionalism. Harassment, discrimination, or any form of abusive behaviour is prohibited.
  • Confidentiality: Protect confidential information related to the company, clients, and stakeholders. Do not disclose such information without proper authorization.

4. Ethical Business Practices

  • Fair Competition: Engage in fair competition and avoid practices that undermine the market or violate antitrust laws.
  • Bribery and Corruption: Do not offer or accept bribes or kickbacks. All transactions should be transparent and conducted with integrity.

5. Financial Responsibility

  • Accurate Records: Maintain accurate and complete financial records. Do not falsify or manipulate financial statements or documents.
  • Proper Use of Company Assets: Use company assets responsibly and only for their intended business purposes. Avoid waste or misuse of company resources.

6. Health and Safety

  • Workplace Safety: Adhere to all health and safety regulations. Report any unsafe conditions or practices immediately.
  • Well-being: Support a work environment that promotes the physical and mental well-being of all employees.

7. Environmental Responsibility

  • Sustainable Practices: Strive to minimize the environmental impact of company operations. Follow best practices for sustainability and resource conservation.
  • Regulatory Compliance: Ensure compliance with environmental laws and regulations.

8. Social Responsibility

  • Community Engagement: Actively contribute to the communities in which we operate. Support charitable activities and volunteer efforts that align with our values.
  • Respect for Human Rights: Uphold human rights standards and avoid practices that may harm individuals or communities.

9. Enforcement and Accountability

  • Responsibility: All employees are responsible for understanding and adhering to this Code. Management must lead by example and promote compliance.
  • Disciplinary Action: Violations of this Code may result in disciplinary action, including termination of employment. Allegations will be investigated promptly and fairly.

10. Reporting and Resources

  • Reporting Mechanisms: Report any concerns or violations to your supervisor, HR, or through the company's confidential reporting channels.
  • Support: Seek guidance on ethical issues from the compliance officer or legal department as needed.

Conclusion

Adhering to this Code of Conduct is essential to our success and reputation as a trusted advisor within the community. By following these principles, we uphold our commitment to ethical business practices and build a positive work environment for everyone involved.

This Code of Conduct has been approved by the Board of Directors and will be reviewed annually to ensure its relevance and effectiveness.

Paul Dubas, CEO

Commitment to Official Languages

Sub-Rosa Solutions acknowledges and respects Canada's two official languages and is committed to fostering an inclusive environment that respects linguistic diversity.

Where applicable and appropriate, Sub-Rosa Solutions strives to:

  • Enable customers, partners, and stakeholders to engage with our organization in a manner that respects their official language preference.
  • Promote internal awareness of official language considerations when developing policies, content, and external communications.

Internal oversight supports these commitments and helps ensure ongoing alignment with applicable requirements and partner expectations.

Commitment to Accessibility

Sub-Rosa Solutions is committed to providing an inclusive and accessible experience for all individuals, including persons with disabilities. We believe accessibility is a shared responsibility and an essential part of delivering equitable services.

To support this commitment, Sub-Rosa Solutions:

  • Considers accessibility best practices in the development of websites, documents, and digital communications.
  • Seeks to identify, prevent, and remove barriers to access within our control.
  • Encourages user feedback to help improve accessibility and overall user experience.

Sub-Rosa Solutions is committed to continuous improvement as accessibility standards, technologies, and user needs evolve.

For accessibility-related questions or requests, please contact us.