Sub-Rosa Solutions Corp.

Corporate Code of Conduct and Ethics

Our Code of Conduct is designed to guide our actions and decisions in accordance with our core values. We are committed to maintaining the highest standards of ethical behavior and integrity in all aspects of our business. This Code applies to all employees, officers, directors, and any third parties representing the company.

  1. Integrity and Honesty
  • Honest Communication: Always provide truthful and accurate information. Misrepresentation or concealment of information is unacceptable.
  • Avoid Conflicts of Interest: Employees should avoid situations where personal interests conflict with company interests. Disclose any potential conflicts to your supervisor or HR.
  1. Compliance with Laws and Regulations
  • Legal Adherence: Comply with all applicable laws, regulations, and industry standards. This includes environmental, labor, and anti-corruption laws.
  • Reporting Violations: Promptly report any suspected violations of laws, regulations, or this Code to the appropriate channels.
  1. Professional Conduct
  • Respectful Behaviour: Treat colleagues, clients, and stakeholders with respect and professionalism. Harassment, discrimination, or any form of abusive behaviour is prohibited.
  • Confidentiality: Protect confidential information related to the company, clients, and stakeholders. Do not disclose such information without proper authorization.
  1. Ethical Business Practices
  • Fair Competition: Engage in fair competition and avoid practices that undermine the market or violate antitrust laws.
  • Bribery and Corruption: Do not offer or accept bribes or kickbacks. All transactions should be transparent and conducted with integrity.
  1. Financial Responsibility
  • Accurate Records: Maintain accurate and complete financial records. Do not falsify or manipulate financial statements or documents.
  • Proper Use of Company Assets: Use company assets responsibly and only for their intended business purposes. Avoid waste or misuse of company resources.
  1. Health and Safety
  • Workplace Safety: Adhere to all health and safety regulations. Report any unsafe conditions or practices immediately.
  • Well-being: Support a work environment that promotes the physical and mental well-being of all employees.
  1. Environmental Responsibility
  • Sustainable Practices: Strive to minimize the environmental impact of company operations. Follow best practices for sustainability and resource conservation.
  • Regulatory Compliance: Ensure compliance with environmental laws and regulations.
  1. Social Responsibility
  • Community Engagement: Actively contribute to the communities in which we operate. Support charitable activities and volunteer efforts that align with our values.
  • Respect for Human Rights: Uphold human rights standards and avoid practices that may harm individuals or communities.
  1. Enforcement and Accountability
  • Responsibility: All employees are responsible for understanding and adhering to this Code. Management must lead by example and promote compliance.
  • Disciplinary Action: Violations of this Code may result in disciplinary action, including termination of employment. Allegations will be investigated promptly and fairly.
  1. Reporting and Resources
  • Reporting Mechanisms: Report any concerns or violations to your supervisor, HR, or through the company’s confidential reporting channels.
  • Support: Seek guidance on ethical issues from the compliance officer or legal department as needed.

Conclusion

Adhering to this Code of Conduct is essential to our success and reputation as a trusted advisor within the community. By following these principles, we uphold our commitment to ethical business practices and build a positive work environment for everyone involved.

Approval and Review

This Code of Conduct has been approved by the Board of Directors and will be reviewed annually to ensure its relevance and effectiveness.

Paul Dubas, CEO